Terms & Privacy

Privacy

Website Terms & Conditions

This website is owned by TK Therapy (‘we’, ‘our’, or ‘us’).

The following terms apply to you as a visitor to this Website.

1.Definitions

‘Content’

means the content that is encountered as part of your experience when visiting this Website. It may include, among other things: text, images, sounds, videos and animations.

‘Intellectual Property’
means intellectual property owned by us, of every sort, whether or not registered or registrable in any country, including intellectual property of all kinds coming into existence after today, together with all rights which are derived from those rights.

‘Website’

means any website, webpage or service designed for electronic access that is owned or operated by us.

2.Intellectual Property

1.1. You may not use our name, logos or trademarks or any Content on any website of yours or that of any other person without our express permission.

1.2. You agree that at all times that you will:

1.2.1. not do anything that does or that might reduce the value of our Intellectual Property or challenge our ownership of it;

1.2.2 notify us of any suspected infringement of our Intellectual Property; and

1.2.3 without our express permission, concerning our Intellectual Property, not to:

1.2.3.1 copy or replicate it for use by any other person in any way not intended by us;

1.2.3.2 make any change to it or any part of it;

1.2.3.3 publish or store it on any website or cloud storage service, or otherwise allow any other person access to it;

1.2.3.4 create derivative works from it;

1.2.3.5 use it in any way in which it is not intended to be used; and

1.2.3.6 not to use it except directly in our interest.

2.Disclaimers and limitation of liability

2.1. We use our reasonable endeavours to confirm the accuracy of any information we place on this website. However, we make no warranties, whether express or implied in relation to its accuracy or completeness.

2.2. We disclaim any obligation or liability to you arising directly or indirectly from information you take from our Website.

2.3. This website may contain links to other websites over which we have no control of the nature, the content and the availability.

2.4. You acknowledge and agree that we shall not be liable in any way for the content of any such linked website, nor for any loss or damage arising from your use of any such website or from your buying goods or services via such a website.

2.5. The inclusion of any links on our Website does not necessarily imply a recommendation or endorse the views expressed on those to which we link.

2.6. This Website is provided ‘as is’ and ‘as available’ without any representation made. We make no warranty as its usefulness to you, its satisfactory quality, its fitness for any purpose, the availability of any function of the Website, the compatibility with your devices or software, privacy of any transmission, or security of use.

2.7. We aim to maintain access to this website, but from time to time it may be necessary for us to suspend all or part of the service for repairs, maintenance or other good reasons. We may do so without telling you first.

2.8. You acknowledge that access to our Website may also be interrupted for many reasons beyond our control.

2.9. Accordingly, We make no warranty that our Website will meet your requirements or that your use of it will be uninterrupted, timely or error-free.

2.10. Nor do we make any warranty that we will correct defects and errors, nor that the website or the server on which our Website is hosted are free of viruses or bugs.

2.11. We will not be responsible or liable to you for any loss, foreseeable or not, arising from any interruption of the availability of our Website.

2.11. We shall not be liable to you in contract, tort (including, without limitation, negligence), pre-contract or other representations (other than fraudulent or negligent misrepresentations) for any loss or expense arising out of or in connection with your use of our Website, which is a special, indirect or consequential loss, or an economic loss or other loss of turnover, profits, contracts, business or goodwill.

This applies whether in an action of contract, negligence or otherwise, even if such loss was reasonably foreseeable or we knew you might incur it.

Privacy Notice

This is the privacy notice of TK Therapy (‘we’, ‘our’, or ‘us’).

If you have any concerns about this notice or your privacy please tell us. You can contact us through this website.

Introduction

This notice describes how we collect, store, transfer and use personal data. It tells you about your privacy rights and how the law protects you.

In the context of the law and this notice, ‘personal data’ is information that clearly identifies you as an individual or which could be used to identify you if combined with other information. Acting in any way on personal data is referred to as ‘processing’.

We are committed to protecting your privacy and the confidentiality of your personal information. We undertake to preserve the confidentiality of all information you provide to us and hope that you reciprocate.

Personal data we process

1. How we obtain personal data

The information we process about you includes information:

you directly provide to us;
your employer might provide to us with your consent; and
collected as a result of monitoring how you use this website.

2. Types of personal data we process directly

When you book or attend a therapy session, you may disclose personal data to us. This may include:

personal identifiers, such as your first and last names, your title and your date of birth;
contact information, such as your email address, your telephone number and your postal address;
clinical information that you provide during a session, such as your circumstances and your beliefs;
medical information, such as details about your general practitioner and your past and current health; and
information about family members and friends, where relevant to the therapy.

Some personal information, such as personal identifiers, may also be given to us with your consent if someone else, such as your employer, books a session on your behalf.

We may also process:

transaction information, such as information about payments from or communications to and from you and other information about bookings you have made; and
other types of personal data communicated in messages sent through this website, by email and or in telephone conversations.

3. Types of personal data we collect from your use of our website

When you visit our website, we process:

technical information about the hardware and the software you use to access this website, including your Internet Protocol (IP) address, your browser type and version and your device’s operating system; and
usage information, including the frequency you use this website, the pages that you visit, whether you receive messages from us and whether you reply to those messages.

4. Use of aggregated information

We may aggregate anonymous information such as statistical or demographic data for any purpose. Anonymous information is that which does not identify you as an individual. Aggregated information may be derived from your personal data but is not considered as such in law because it does not reveal your identity.

However, if we combine or connect aggregated information with your personal data so that it can identify you in any way, we treat the combined information as personal data, and it will be used in accordance with this privacy notice.

5. Special personal data

Special personal data is data about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. It also includes information about criminal convictions and offences.

In order to provide our services to you, we may need to process information that falls into the types classed as special category data.

Under law, we are able to process special category data where doing so is necessary for health or social care purposes or where you have given explicit consent for us to do so.

If we process special category data relating to you then we ensure that additional care is given in safeguarding it.

6. Membership of professional bodies

Our practitioners are members of the British Association for Counselling and Psychotherapy (‘BACP’) and the UK Council for Psychotherapy (‘UKCP’).

In addition to following the requirements of the law, these professional bodies require members to comply with codes of ethics, which include principles relating to the confidentiality and privacy of client information.

These codes can be found at:

https://www.bacp.co.uk/events-and-resources/ethics-and-standards/ethical-framework-for-the-counselling-professions/

https://www.psychotherapy.org.uk/media/bkjdm33f/ukcp-code-of-ethics-and-professional-practice-2019.pdf

7. If you do not provide required personal information

Where we need to collect personal information by law, or in order to be able to provide our services under a contract we have with you, and you fail to provide that information when requested then we may not be able to perform that part of or all of that contract. If so, we will notify you of this at the time.

The bases on information about you is processed

The law requires us to determine under which of six defined bases we process different categories of your personal information, and to notify you of the basis for each category.

If a basis on which we process your personal information is no longer relevant then we shall immediately stop processing your data.

If the basis changes then if required by law we shall notify you of the change and of any new basis under which we have determined that we can continue to process your information.

8. Information processed under a contract

In order to provide our services, or in situations where you have requested that we provide our services, we must collect and record your personal data.

For example, when you book a session we reasonably presume you do so with intention to enter into a contract. In this situation, your personal data which includes personal identifiers and contact information is processed on the basis of contractual obligation.

We continue to process this information until the contract between us ends or until we are otherwise no longer required to keep it.

9. Information we process with your consent

Through actions when otherwise there is no contractual relationship between us, such as when you contact us through our website, you may provide your consent to us to process personal data that includes personal identifiers, contact information and technical information.

We continue to process your information on this basis until you withdraw your consent or it can be reasonably assumed that your consent no longer exists.

You may withdraw your consent at any time by telling us. However, if you do so, you may not be able to use this website or our services further.

10. Information we process for the purposes of legitimate interests

We may process personal data on the basis there is a legitimate interest, either to you or to us of doing so.

Where we process your information on this basis, we do so after having given careful consideration to:

whether the same objective could be achieved through other means
whether processing (or not processing) might cause you harm
whether you would expect us to process your data, and whether you would, in the round, consider it reasonable to do so

For example, we may process your information on this basis for the purposes of:

record-keeping for the proper and necessary administration of our business
protecting and asserting the legal rights of any party
insuring against or obtaining professional advice that is required to manage business risk
protecting your interests where we believe we have a duty to do so

Where there is a legitimate interest such as where we perceive an imminent risk of death or serious harm to you or someone else, or to prevent a crime or a civil wrongdoing, we are permitted by law to disclose your personal data (for example, to your GP).

11. Information we process because we have a legal obligation

Sometimes, we must process your information in order to comply with a statutory obligation.

For example, we may be legally required to disclose personal data where we are required by a court of law.

This may include your personal information.

12. Information we process to protect vital interests

In situations where processing personal data is necessary to protect someone’s life, where consent is unable to be given and where other lawful bases are not appropriate, we may process personal data on the basis of vital interests.

For example, your practitioner may inform relevant organisations if they have a safeguarding concern about a vulnerable person you have mentioned.

Other uses of information

13. Cookies

Cookies are small text files that are placed on your computer's hard drive by your web browser when you visit a website that uses them. They allow information gathered on one web page to be stored until it is needed for use at a later date.

They are commonly used to provide you with a personalised experience while you browse a website, for example, allowing your preferences to be remembered.

They can also provide core functionality such as security, network management, and accessibility; record how you interact with the website so that the owner can understand how to improve the experience of other visitors; and serve you advertisements that are relevant to your browsing history.

Some cookies may last for a defined period of time, such as one visit (known as a session), one day or until you close your browser. Others last indefinitely until you delete them.

Your web browser should allow you to delete any you choose. It also should allow you to prevent or limit their use. Your web browser may support a plug-in or add-on that helps you manage which cookies you wish to allow to operate.

The law requires you to give explicit consent for use of any cookies that are not strictly necessary for the operation of a website.

This website is hosted by Wix, which uses cookies for a number of different reasons including for security purposes; for monitoring the performance of this website; and for providing a good experience for visitors. You can read more about how Wix uses cookies at https://support.wix.com/en/article/cookies-and-your-wix-site

Requests by your web browser to the servers for web pages and other content on this website are recorded.

This information is technical information, recorded for security purposes. Theoretically, if combined with other information known about you from previous visits, the data possibly could be used to identify you personally. However, we do not use it in such a way.

Other matters

14. Your rights

The law requires us to tell you about your rights and our obligations to you in regard to the processing and control of your personal data.

We do this now, by requesting that you read the information provided at http://www.knowyourprivacyrights.org

15. Delivery of services using third party communication software

With your consent, we may communicate using software provided by a third party such as Facebook (WhatsApp), Apple (Facetime), Microsoft (Skype) or Zoom Video Communications (Zoom).

Such methods of communication should secure your personal data using encryption and other technologies. The providers of such software comply with all applicable privacy laws, rules, and regulations, including the GDPR.

If you have any concerns about using a particular software for communication, please tell us.

16. Data may be processed outside the UK

Our business is based in the UK.

The headquarters of our website hosting provider, Wix, are in Israel. Israel is considered by the United Kingdom to offer an adequate level of protection for the personal information of UK and EU Member State residents.

Your personal information may be stored through Wix’s data storage, databases and the general Wix applications. Data is stored on secure servers behind a firewall.

Your data may be maintained, processed and stored by Wix and their authorised affiliates and service providers in the United States of America, in Europe (including in Lithuania, Germany and Ukraine), in Israel, and in other jurisdictions as necessary for the proper delivery of their services and/or as may be required by law.

Wix affiliates and service providers that store or process your data on Wix’s behalf are each contractually committed to keep it protected and secured, in accordance with industry standards and regardless of any lesser legal requirements which may apply in their legal jurisdiction.

Wix’s full privacy policy can be viewed at: https://www.wix.com/about/privacy

17. Control over your own information

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal information changes.

At any time you may contact us to request that we provide you with the personal information we hold about you.

When we receive any request to access, edit or delete personal identifiable information we shall first take reasonable steps to verify your identity before granting you access or otherwise taking any action. This is important to safeguard your information.

Please be aware that we are not obliged by law to provide you with all personal data we hold about you, and that if we do provide you with information, the law allows us to charge for such provision if doing so incurs costs for us. After receiving your request, we will tell you when we expect to provide you with the information, and whether we require any fee for providing it to you.

We remind you that we are not obliged by law to delete your personal data or to stop processing it simply because you do not consent to us doing so. While having your consent is an important consideration as to whether to process it, if there is another legitimate basis on which we may process it, we may do so on that basis.

18. Communicating

When you contact us, whether by telephone, through this website or by email, we collect the information you have given to us in order to reply.

We may keep personal information associated with your message, including that relating to your identity and your contact information so as to be able to respond to you.

19. Complaining

If you are not happy with this privacy policy or if you have any complaint then you should tell us.

When we receive a complaint, we record all the information you have given to us.

We use that information to resolve your complaint.

If your complaint reasonably requires us to contact some other person, we may decide to give to that other person some of the information contained in your complaint. We do this as infrequently as possible, but it is a matter for our sole discretion as to whether we do give information, and if we do, what that information is.

If a dispute is not settled then we hope you will agree to attempt to resolve it by engaging in good faith with us in a process of mediation or arbitration.

If you are in any way dissatisfied about how we process your personal information, you have a right to lodge a complaint with the Information Commissioner's Office (ICO). This can be done at https://ico.org.uk/make-a-complaint/. However, we would appreciate that if you have a concern, you raise it with us before complaining to the ICO.

20. Retention period for personal data

We keep your personal information only for as long as required:

to provide you with the services you have requested;
to comply with other law, including for the period demanded by tax authorities; and
to support a claim or defence in court.

21. Compliance with the law

Our privacy policy complies with the law in the United Kingdom, specifically with the Data Protection Act 2018 (the ‘Act’) accordingly incorporating the EU General Data Protection Regulation (‘GDPR’) and the Privacy and Electronic Communications Regulations (‘PECR’).

22. Review of this privacy policy

We may update this privacy notice from time to time as necessary.